Privacy Policy
Last updated: June 2026
Grassroots Democrats HQ (“GDHQ,” “we”) runs this postcard-writing tool to help volunteers write get-out-the-vote postcards to voters. This policy explains what we collect, how we use it, and the responsibilities that come with handling voter information.
Information we collect
- Account information you provide: name, email address, ZIP code, and (optionally) phone number.
- Activity in the tool: the campaigns you request, the addresses assigned to you, which postcards you mark complete, and similar usage needed to run the program.
- Voter addresses we assign to you for writing. These belong to real voters and are provided solely so you can write your assigned postcards.
- Technical data such as your IP address and browser, used for security and to keep your session signed in.
How we use information
- To assign you addresses and run the postcard program.
- To email you about your requests, assignments, and deadlines.
- To keep accounts secure and prevent abuse.
- To understand program progress in aggregate.
Voter data — your responsibilities
Voter addresses are sensitive. When you accept addresses you agree to use them only to write your assigned postcards, and to never copy, download, photograph, share, sell, or reuse them for any other purpose. We restrict each volunteer to seeing only their own assigned addresses.
How we share information
We do not sell your personal information. We share it only with service providers that help us operate the tool (for example, our hosting, database, and email-delivery providers), and when required by law.
Security
Access to data is protected by authentication and row-level security so volunteers can only see their own information. We log administrative actions. No system is perfectly secure, but we work to protect your data.
Data retention
We keep account and activity data while your account is active and as needed to run the program and meet legal obligations. You can ask us to delete your account by emailing us.
Your choices
You can update your profile and email preferences from your Account page, or contact us to access or delete your information.
Contact
Questions about this policy? Email postcards@grassrootsdems.org.